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REPORTS TO: EXECUTIVE DIRECTOR OR DESIGNATE

POSITION SUMMARY

The Administrative Assistant is responsible for providing reception and administrative support services, and for representing SIRCH in a welcoming and professional way.

DUTIES AND RESPONSIBILITIES

The key responsibilities of the Administrative Assistant position include the following:

Reception 

• Greet all visitors upon their arrival in a welcoming and professional manner.  Answer questions and/or direct to the appropriate staff member.  
• Ensure all visitors are informed of any unusual health and safety guidelines (e.g. COVID-19)
• Monitor phones, email, social media messages.
• Respond to general inquiries regarding SIRCH and its programs, or redirect to staff for an appropriate response.
• Book and manage the boardroom. 

Support to Staff

• Monitor staff calendars and remind staff to update same.
• Provide support to program leads as necessary (e.g. photocopying, formatting, printing etc).
• Print cards for staff/board birthdays and other occasions as required.
• Brand letters, flyers, and other print and virtual materials before distribution

Organization

• Assist with organizing events and meetings (annual meeting, fundraising events, staff meetings, etc.
• Manage ZOOM bookings 
• Assist with staff and volunteer recruitment as requested and maintain applicant information

Data Management

• Ensure copies of all official flyers, program descriptions, correspondence, advertising, complaints, testimonials, quotes, pictures are filed appropriately in Drop Box.
• Organize and maintain files – both hard copy & electronic.
• Keep volunteer applications, criminal reference checks and staff forms available and accessible.
• Ensure all client, correspondence, evaluations, service plans and other files are up to date and filed appropriately (electronic and hard copy versions).
• Use SIRCH branding formats in all correspondence
• Assist with purchasing, printing, mailings (e.g. donor newsletters, annual reports) and others as directed.
• Maintain mail and contact lists and keep up to date.
• Set up and maintain data bases as required.
• Assist in keeping the website up-to-date. 

Social Media

• Post on Instagram, Twitter and Facebook daily.
• Respond to questions on Facebook or redirect.
• Create social media posts.
• Take and edit photos for the content posts.
• Work with other coordinators to create content for specific programs.

Other Responsibilities

• As the programs change at SIRCH, be prepared to assume new administrative responsibilities.

ACCOUNTABILITY

The Administrative Assistant is accountable to:

• Demonstrate ability to carry out administrative duties in an organized, competent and timely manner.
• Maintain a respectful, positive and harmonious working relationship with SIRCH staff and volunteers.
• Model positivity, enthusiasm, reliability and motivation.
• Ensure that SIRCH is perceived by the public in a positive, friendly manner.

QUALIFICATIONS

• Post Secondary School Diploma.
• Two years experience in an entry level administrative position.
• Exceptional organizational skills.
• Exceptional written and interpersonal communication skills.
• Computer literacy level to respond to the requirements of the position.
• Ability to work independently and as a team member to achieve outcomes and deadlines.

Specific employment conditions of the Administrative Assistant position include the following:

• Valid Ontario Driver’s License and reliable vehicle
• Criminal Reference Check

Summer Position – Haliburton, Ontario

SIRCH is a charitable organization in Haliburton County. We have many community initiatives designed to meet gaps in community services.
Thrift Warehouse is a donation centre and retail store in both Bancroft and Haliburton. They are social enterprises run by SIRCH Community Services, a charitable organization. The Warehouses receive donations of household goods, furniture, lighting, sports equipment, books, clothing, and much more. The donations are sorted, priced, and put out in the store for resale. It provides gently used goods at low prices (including some unique antiques and other one-of-a-kind items), diverts from landfills, creates employment and training opportunities, and any profits are re-invested into SIRCH’s community programs.

Reports to: Store Lead
Work stations: Sales floor/Bay area
Location: Haliburton and/or Bancroft

Responsibilities:
Working under the direction of the Store Co-Leads, the TWRA may be asked to do a variety of tasks:
– Sanitizing donated goods
– Sorting and cleaning
– Testing electronics
– Putting new items on the floor
– Assisting with cash
– Customer service
– Runs to local landfill
– Screening and accepting donations

Qualifications:
– Must be between 15 and 30 years of age (inclusive) at the start of employment
– Must be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act.
– Must be physically fit, able to lift 30 lbs.
– Positive and enthusiastic
– Good communication and customer service skills
– Self-motivated
– Capacity to work in a fast-paced and changing environment
– Having a G2 license and your own vehicle an asset

Hours
35 – 40 hours per week June 15 – August 31, 2017
Pay: $15.50 -16.50/hour
To Apply
Send resume and cover letter, along with what position you are applying for, to: to info@sirch.on.ca, or Hiring Committee, SIRCH Community Services, Box 687, Haliburton ON. Please make note of which location you prefer.

Part-Time Position – Haliburton, Ontario

Background
SIRCH Community Services is a charitable organization in Haliburton County with a focus on poverty reduction, food security and community connection. Known for innovation and ability to pivot, SIRCH has a variety of programs and social enterprises that contribute to community health. Two of SIRCH’s programs are Way to Grow CAPC (Community Action Program for Children) and Bumps & Babies CPNP (Canada Prenatal Nutrition Program). Those programs focus on expectant women, and women with children birth to 6 living in conditions of risk. One of the largest risk factors is poverty. Our philosophy, which underpins everything we do, is one of focusing on strengths and competencies. We believe that the unique viewpoints contributed by individuals are what makes us strong and vital. We look for options and solutions that help everyone grow and thrive.

Children’s Activity Aide for CAPC/CPNP
The CAPC/CPNP Children’s Activity Aide works to provide care and programming to children from birth to 6 years (primarily 2-4) while they and their parent/caregiver(s) attend any of the CAPC/CPNP parenting programs. Programming includes engaging in play-based activities that promote early learning and fun. Children’s programming occurs in a group setting. The Children’s Activity Aide is expected to ensure that all program areas are as safe as possible and to act as a good role model for children and their families. She must work within the guidelines, policies and mission of SIRCH Community Services and will be held accountable and responsible for all work assigned to them.

Reports to: CAPC/CPNP Coordinator (and to the Executive Director)

Responsibilities of the Children’s Activity Aide:
The Children’s Activity Aide will set up activities which assist the children attending the group to socialize, learn developmental skills appropriate to their ages, share with others and show kindness. During the group, the Activity Aide will be out with the parents and facilitators, modelling good parenting techniques and being available for questions and suggestions. During the guest speaker portion of the group, the Activity Aide will take older children (not babies) into a separate play area so the moms can attend to the information being provided by the facilitator/speaker. Serve as a good role model to the moms (ie: keep cell phone use for emergencies only, use positive language with the children; use or suggest appropriate consequences for behaviour).
– Set up the program areas, ensuring the area is as safe as possible
– Supervise and engage the children while their parent is attending to the speaker/facilitator
– Prepare and initiate crafts, games, and other activities for children
– Acknowledge the needs of individuals and groups within the program
– Debrief with the program facilitator(s) and team after each program session
– Meet and/or debrief with Coordinator as needed.
– Wear a mask and gloves when handling food
– Wash hands frequently according to COVID protocols and ensure any helpers follow the same guidelines
– Wipe down surfaces and toys with an approved sanitizer
– Reinforce mask wearing and hand washing as per Health Unit guidelines with age-appropriate children
– Clean up and sanitize the program area after the program has ended.

Values
– Innately positive, open-minded, flexible
– Accepting, supportive
– Organized and on time
– Confidential, does not gossip
– Problem-solver
– Resonates with the vision and philosophy of SIRCH

SIRCH Community Services offers programs that enhance the development of the whole child. SIRCH Community Services believes that a comprehensive curriculum that challenges and fosters children’s abilities will promote trusting and respectful relationships that reduce the need for worker-directed behaviour guidance. All staff or volunteers working in direct care and contact with children are expected to consider and respect each child’s unique individual needs and rights. As such there are very strict policies and guidelines in place for all SIRCH staff and volunteers working with children.

Full-Time Position – Haliburton, Ontario.

SIRCH Community Services, a charitable organization in Haliburton, has a year-round food services training program, a Community Kitchen that prepares and gives out free, nutritious meals, and a Bistro that is open to the public to give trainees practice in cooking and serving exemplary food. We are looking for a Chef with experience creating nutritious food who would love to mentor others and provide practical training to adult students. You would be working with our Kitchen Coordinator and other cooks, bakers, and trainees on-site in Haliburton. It is a full-time permanent position.

To apply send a cover letter and resume to Gena Robertson, Executive Director, SIRCH Community Services via email at info@sirch.on.ca. For more information, call 705-457-1722.

Summer Job Positions – Haliburton, Gravenhurst, Huntsville, Lindsay, and Coboconk.

SIRCH is looking for 12 School’s Cool Instructors

SIRCH Community Services, in partnership with the Trillium Lakelands District School Board, will be running 6 School’s Cool programs in July and August.  The programs will be in-person in the schools with children primarily in JK and SK to help close the learning gap created during COVID. Instructors are required 7 – 7.5 hours/day for from  July 12^th – August 17^th.

SIRCH will be running the School’s Cool programs in:  Gravenhurst, Huntsville, Lindsay (2), Coboconk and Haliburton. Teams of 2-3 Instructors will deliver the School’s Cool 4 week curriculum in a kindergarten setting, and evaluate each child’s progress through the use of materials and tools provided.   Instructors will provide positive role modeling, while encouraging each child’s natural curiosity for learning.  COVID protocols will be put in place to ensure the safety of instructors

Responsibilities:

• completion of the 3 day School’s Cool Instructor Training
• attend 1 day of training in person
• promote a positive and exciting learning atmosphere
• establish and maintain accurate weekly records for all registered children
• set up and maintain a safe and secure environment for children
• complete the Developmental Checklist for each child as per School’s Cool guidelines
• maintain contact with SIRCH.

Qualifications:

• ECE, teaching, or child studies degree or diploma or related program (or enrolled in post-secondary degree/diploma program)
• ability to complete School’s Cool Instructor Training
• demonstrated concern and empathy for young children and their families
• positive, enthusiastic, and encouraging
• experience teaching or working with young children
• able to manage a group of young and energetic children
• ability to commit to the entire program
• current vulnerable sector police check
• first aid/CPR an asset

Hours per week: 35 Hours
Wage: $22.00 — $25.00 per hour
To Apply: Send resume and cover letter (marked School’s Cool Instructor) to: info@sirch.on.ca